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Status of shareholders’ meeting
All shareholders, regardless of the number of shares they hold, are entitled to attend the general meeting of shareholders. Shareholders can express their opinions by asking questions to company executives and voting on submitted resolutions.
Through voting, shareholders participate in Ubisoft Entertainment’s important decisions.
Ordinary meeting
The law requires a company to hold an annual ordinary general meeting within six months of the end of its financial year, in particular to approve the annual accounts, decide on its distributions and fix dividends.
In addition, it appoints or renews board members and independent auditors. Finally, the Ordinary Meeting has the power to grant or deny the authority to enter into all major transactions related to the day-to-day management of the company.
special meeting
These can be called at any time to decide on changes to the company’s articles of association or transactions affecting the company’s capital (increases, decreases, mergers, etc.).
joint meeting
These meetings combine two types of meetings (ordinary and special) into one occasion and issue a single notice of attendance.
Obtain relevant information about shareholders’ meetings
In accordance with the requirements of French laws and regulations, Ubisoft Entertainment announced its meeting notice on the French “Bulletin des Annonces LĂ©gales Obligatoires” (BALO) (http://balo.journal-officiel.gouv.fr/) as follows:
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35 days Provide preliminary meeting notice at least in advance of the scheduled date. This announcement contains the meeting agenda and draft resolutions for shareholder approval, please bear in mind that the agenda and draft resolutions may not necessarily be finalized at this stage.
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15 days Send a meeting notice at least before the scheduled date of the meeting. It sets out the date, time and place of the meeting, as well as the terms and conditions of attendance and the agenda. This document will be automatically sent to all registered shareholders along with all regulatory filings.
You can also find the date, time and location of the conference on the Ubisoft website.
Terms and conditions for attending general meetings of shareholders
In order to participate in the meeting, be represented at the meeting or to vote by absentee ballot, shares must be registered by 00:00 am Paris time on the third working day before the meeting:
- For registered shares: In the registered stock account maintained for the company by its agent,
- For bearer shares: In a bearer stock account maintained by an authorized financial intermediary. The recording or registration of shares is evidenced by a share certificate issued by a financial intermediary.
How to join the meeting
shareholder Want to attend the meeting I must apply for an admission pass as follows:
Registered shareholder Receive notification of the meeting directly from Ubisoft Entertainment SA and the meeting admission application form (included in the letter voting or proxy voting form). They fill out and sign the application form, which is then sent to Ubisoft Entertainment SA, which registers them on the attendance sheet and sends them an admission pass.
bearer shareholder The authorized financial intermediary managing its shares is required to provide Ubisoft Entertainment SA with share certificates recording the registration of its shares; Ubisoft Entertainment SA will issue admission passes upon request. Ubisoft Entertainment SA registers shareholders on the attendance sheet and sends them admission tickets.
If you are unable to attend the general meeting in personyou can vote in one of the 3 ways specified in the meeting notice:
– by mail
– Give your proxy to the Chairman
– Grant your spouse or other shareholder power of attorney
Whatever you decide to do, and whatever form you hold your shares in (registered or bearer), you should date and sign the completed form and submit it at least three days before the date of the general meeting. Send to Ubisoft Entertainment SA. For bearer shareholders, equity certificates issued by authorized financial institutions must be attached.
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